World Meeting Planner

Q: What does Best Match mean on this page?

Best Match is the overlap where every selected city is inside the office window you chose (9 AM–5 PM or 8 AM–6 PM, in each city’s local time). The result uses the meeting date you picked in your base city’s calendar day.

Q: How do I plan a meeting across time zones?

Set Base city, pick a Meeting date, then add up to four remote cities. The timeline stacks each city for that day so you can see office hours side by side and whether a Best Match exists.

Q: What date does this use?

Overlaps are based on the meeting date you choose in your base city’s time zone (default: today). Changing the base city keeps the same calendar date.

Q: Does this account for daylight saving time?

Yes. Each city uses its IANA time zone, so the timeline for your chosen date follows that zone’s rules, including daylight saving where it applies.

Q: How do I share the meeting times?

Use Copy Meeting Invite for a summary with the meeting date and a link that restores your setup. Copy Link Only encodes your cities, date, and office window in the URL.

Q: How is this different from the Time Zone Converter?

The Time Zone Converter answers what time it is there when it is X here. World Meeting Planner answers when everyone is in office hours on a chosen date for a group.

Q: When should I use this instead of a calendar or another meeting tool?

Use this planner for a quick visual of overlapping work hours for a chosen date before you send the invite. Calendar apps are better for booking the event and adding reminders or video links.

Set your base city, add up to four remote locations, pick a meeting date, and find Best Match overlapping office hours on one timeline.

Just converting one time? Use the Time Zone Converter.

Plan a cross-timezone meeting

Base city

Add remote cities (max 4)

Meeting date

Uses your base city’s calendar day. Change the date to plan around DST or a future meeting.

Best Match window

Choose the overlapping office hours.

Add a remote city above to find overlapping office hours across time zones.

Timeline scale

Base-day axis labels — switch between AM/PM and 24-hour.

12 AM 3 AM 6 AM 9 AM 12 PM 3 PM 6 PM 9 PM 12 AM

Sacramento BASE

Share Meeting Invite

Click Copy Meeting Invite (copies the full message + your site link).
Open email / Slack / Teams / calendar, then paste with Ctrl+V (Mac: ⌘+V).

Or use Copy Link Only for a URL that restores your cities, meeting date, and office window.

World Meeting Planner FAQ

What does Best Match mean on this page?

Best Match is the overlapping business hours between the selected cities (9 AM–5 PM or 8 AM–6 PM, in each city’s local time). Those slots show as green on the timeline, and the list under Best Match Overlap gives the same time windows in your base city’s time. The result uses the meeting date you picked (your base city’s calendar day).

How do I plan a meeting across time zones?

Set Base City, pick a Meeting date, then add up to four remote cities. The timeline stacks each city for that day so you can see office hours side by side and whether a Best Match exists. Switch the timeline scale between AM/PM and 24-hour if you prefer.

What date does this use?

Overlaps are calculated based on the meeting date you choose in your base city’s time zone (default: today). Pick a future date to plan around daylight saving changes or a scheduled call. Changing the base city keeps the same calendar date.

What if there is no Best Match overlap?

That means there is no stretch of time on the selected date when every selected city is inside the office window at once. Try 8 AM–6 PM instead of 9 AM–5 PM, remove a city that sits far outside the group, or swap in a closer zone. The blue office bars still show each city’s day so you can see who would be early or late if you pick a compromise slot outside a full overlap.

Does this account for daylight saving time?

Yes. Each city uses its IANA time zone (for example America/New_York or Europe/London), so the timeline for your chosen date follows that zone’s rules, including daylight saving where it applies. Half-hour and 45-minute offsets are handled the same way—no manual UTC calculations are required.

How do I share the meeting times?

Use Copy Meeting Invite for a plain-text summary with the meeting date, overlap windows, and a link that restores your setup. Use Copy Link Only for a shareable URL with your cities, date, and office window encoded.

How is this different from the Time Zone Converter?

The Time Zone Converter answers “what time is it there when it is X here?” for a specific time between zones. This World Meeting Planner answers “when are we all in office hours on this date?” for a group. Use the converter for one clock check; use this page to find a suitable meeting time across multiple cities.

When should I use this instead of a calendar or another meeting tool?

Use this planner when you need a quick visual overview of overlapping business hours for a chosen date before you send the invite. Google Calendar, Outlook, and similar apps are better for booking the event and adding reminders or video links. World clocks and single-city pages show “now,” not a group overlap. Pick the tool for the step you are at: find the overlapping window here, then schedule it in your calendar.